Privacy policy

Name and contact details of the controller

This data protection information applies to data processing by:

DAREnet Management Team
ARTTIC Innovation GmbH
Oskar-von-Miller-Ring 29
80333 Munich
Germany

To whom does this privacy policy apply

This data protection declaration applies to all persons whose personal data are processed by ARTTIC Innovation GmbH, except those who work for ARTTIC Innovation GmbH. Personal data is any data that contains information about persons with whom these persons are identifiable. This Privacy Policy applies to:

  • Visitors to the this website

  • Registrants to the Practitioner Forum

Collection and storage of personal data and the nature and purpose of their use

The purpose for which the information in the personal data register is used is to give out information about the DAREnet/EUSDR PA5 joint Practitioner Forum. We use the personal data register for information about activities and invitations to this event. We handle personal data in matters related to the management of communications and registrations to the event.

Legal basis for data processing

Article 6(1)(f) GDPR provides the legal basis for the temporary storage of data and log files.

Purpose of data processing

The temporary storage of the IP address by the system is necessary so as to enable the user’s computer to retrieve and display the website. For this purpose, the user’s IP address must be stored for the duration of the session. The data is stored in log files to guarantee the functionality of the website. Furthermore, the data helps us to optimise the website and guarantee the security of our information technology systems. The data is not evaluated in this respect for marketing purposes.

These purposes also include our legitimate interest in processing data as provided for under Article 6(1)(f) GDPR.

Personal information

We collect and handle the following personal data:

  • The surname and given name of the person

  • The person’s work e-mail address / e-mail address

  • The name of the person’s employer organisation

  • The person's function in its organisation

  • The person's choice in which event he/she will participate

  • Information on the professional training background of the person and its organisation

When you visit our website www.practitionerforum.eu, information is automatically sent to the server of our website by the browser used on your device. This information is temporarily stored in a so-called log file. The following information is collected without your intervention and stored until automated deletion:

  • IP address of the requesting computer

  • Date and time of access

  • The name and URL of the retrieved file

  • Website from which access is made (referrer URL)

  • Browser and, if applicable, the operating system of your computer as well as the name of your access provider

The above data will be processed by us for the following purposes:

  • Ensuring a smooth connection of the website

  • Ensuring comfortable use of our website

  • Evaluation of system security and stability as well as

  • For other administrative purposes

Data systems using the register / Use of Cookies

Definition

Cookies are small text files stored in your browser. They are downloaded by your browser the first time you visit our website. The next time this website is visited using the same terminal or browser, the cookie and the information stored in it will be sent either to the respective website which set it (first party cookie) or to another website to which it belongs (third party cookie). In this way, the cookie recognises that the website was requested using the respective browser and this changes the way in which content is displayed. For instance, cookies “remember” your preferences, how you use a site, and to some degree they adapt the offers shown to the individual.

Functionally necessary cookies

We use the following cookies for the purpose of transmitting messages and providing the services requested by you. The data processing activities undertaken by employing the use of cookies are based on our legitimate interests in providing a fully functioning website and the services requested by you (Article 6(1)(f) GDPR.

Third Party cookies

Our register can be used by the following data systems:

  • Google Analytics (Google and the GDPR)

    • This website uses Google Analytics, a web analytics service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Data is processed on the basis of the consent given by you (Article 6(1)(a) GDPR, Section 96 para. 3 of the Telecommunications Act). Google Analytics uses what are known as “cookies”, i.e. text files stored on your computer, which make it possible to analyse your use of the website. The information generated by the cookie concerning your use of the website (including a truncated version of your IP address) is – as a general rule – transferred to and stored on a server operated by Google in the United States.

    • This website uses Google Analytics solely with the “(anonymize)” extension, which guarantees the anonymization of the IP address by a process of truncation and eliminates any direct reference to individuals. By using this extension, your IP address will be truncated by Google within the Member States of the European Union or in other states party to the Agreement on the European Economic Area before such transfer of data takes place. Only in exceptional circumstances will the complete IP address be transferred to and stored on a server operated by Google in the United States.

    • The (truncated) IP address transmitted by your browser as part of Google Analytics will not be merged by Google with other data. You can prevent the storage of cookies by changing your browser settings accordingly; however, we wish to draw your attention to the fact that if you do so you will not be able to take full advantage of all of the functions of this website. Furthermore, by clicking on the following link (https://tools.google.com/dlpage/gaoptout?hl=en) you can download and install a browser plugin which will enable you to prevent Google from collecting the data generated by the cookie, which relates to your use of the website (including your IP address), and it therefore also enables you to prevent Google from processing such data.

    • As an alternative to a browser plug-in or within browsers on mobile devices, please click on the button below to prevent any future collection of data by Google Analytics within this website (the opt-out only functions in the browser and only for this domain). By clicking on the link, an opt-out cookie will be set on your device. If you delete your cookies in this browser, you will have to click on this link again.

    • https://policies.google.com/?hl=en&gl=de

  • The organising institution's social media channels:

Your cookie settings on this website

If you block cookies completely or would like to limit the placement of cookies, you can change the settings in your internet browser. Cookies already stored can be deleted at any time. If cookies are deactivated for our website, it is possible that you will not be able to take full advantage of all of the functions of the website.

You can find out how to manage and delete cookies in the help function integrated into the respective browser. Further information on this subject can be found under the following links:

Disclosure of data

We keep personal data in electronic form on the servers of our service providers. These are protected through agreements that follow general practices made between our service providers and us. We do not disclose used or handled personal data to anyone other than those who need it for their work or our cooperative partners, to whom it is disclosed in confidence and to a limited degree (determined on the basis of agreements). We restrict access to personal data through user codes, passwords and access rights.

We will only share your personal information with third parties if:

  • you have given your express consent in accordance with Art. 6 Para. 1 p. 1 letter a GDPR

  • the disclosure pursuant to Art. 6 Para. 1 p. 1 letter f GDPR is necessary for the assertion, exercise or defence of legal claims and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data,

  • if there is a legal obligation to pass on the data pursuant to Art. 6 Para. 1 p. 1 letter c GDPR, and

  • this is legally permissible and is required under Art. 6 Para. 1 p. 1 letter b GDPRfor the processing of contractual relationships with you.


Storage time for personal data

We do not store personal data longer than is necessary for the purpose for which it is used, or alternatively, we store it for a period that we have defined with our service providers / cooperative partners in our data security and data protection agreements. The storage times of personal data vary according to the purpose of its use and the situation. We update personal information when necessary and we remove unnecessary information.

Affected rights

You have the right to:

  • in accordance with Art. 15 GDPR, to request information about your personal data processed by us. In particular, you may request information on the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned retention period, the existence of a right to rectification, deletion, restriction of processing or opposition, the existence of a right of appeal, the origin of their data, if not collected from us, and the existence of automated decision-making, including profiling and, where applicable, meaningful information on its details;

  • require the correction of inaccurate or complete your personal data stored by us without delay in accordance with Art. 16 GDPR;

  • require the deletion of your personal data stored by us in accordance with Art. 17 GDPR, unless processing is necessary for the exercise of the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or for the assertion, exercise or defence of legal claims;

  • in accordance with Art. 18 GDPR, to request the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you refuse to delete it and we no longer need the data, but you require it to assert, exercise or defend legal claims or you have objected to the processing in accordance with Article 21 GDPR;

  • in accordance with Art. 20 GDPR, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another controller;

  • in accordance with Art. 3 GDPR to revoke your consent to us at any time. As a result, we may no longer continue the processing of data based on this consent for the future and

  • to a regulatory authority in accordance with Article 77 GDPR. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or our registered office.

Legal basis of processing

We process personal data on the basis of one of the following legal reasons:

  • Get permission

  • based on a contract agreement or agreement prior to the conclusion of the contract

  • legal obligation

  • In connection with a legitimate interest.

A controller may only process personal data if this can be based on one of the restrictive legal reasons set out in the General Data Protection Regulation (GDPR). The four legal bases on which ARTTIC Consultants rely are:

Get permission:

If we have asked for your permission to process your personal data and you have granted this permission, you also have the right to revoke this consent.

Contract agreement or agreement before conclusion of the contract:

If you order us to provide innovation or financial advice services, we will process personal data if and to the extent necessary to carry out the order.

Legal obligation:

We will only provide personal information to the superiors of investigative authorities if this is required by law. In such cases, we will take reasonable steps to ensure that your personal information is protected as much as possible.

Eligible interest:

We may also process personal data if we have a legitimate interest in it and therefore do not disproportionately violate your privacy. For example, we use your contact information to invite you to seminars and events.

Processors

We may use service providers (processors) to process your personal data, which only process personal data in our order. We enter into a processing agreement with these processors that meets the requirements of the General Data Protection Regulation (GDPR).

For example, we work with service providers who offer Software as a Service (SaaS) solutions or hosting services. There are also ICT service providers that help us keep our systems safe and stable. We also use third-party services to send newsletters and commercial emails. These are examples of parties that can be referred to as processors under the General Data Protection Regulation (GDPR).

Right to object

If your personal data is based on legitimate interests in accordance with Article 6 sec. 1 p. 1 letter f GDPR, you have the right to object to the processing of your personal data in accordance with Article 21 GDPR, insofar as there are reasons for doing so, which arise from your particular situation or if the objection is directed against direct marketing. In the latter case, you have a general right of objection, which we implement without specifying a specific situation.

If you wish to exercise your right of withdrawal or objection, please send an e-mail to info@arttic-innovation.de.

Data transfer from within the European Economic Area (EAA)

Based on the General Data Protection Regulation (GDPR), personal data may only be given to parties outside the EEA if there is a certain level of data protection or a specific deviation.

We only disclose data to parties outside the EEA if this data transfer is necessary to carry out the financing and innovation consulting provided by ARTTIC Consultants.

Security

Within the website visit, we use the common Secure Socket Layer (SSL) method in conjunction with the highest encryption level supported by your browser. Typically, this is 256-bit encryption. If your browser doesn’t support 256-bit encryption, we’ll use 128-bit v3 technology instead. You can see whether a single page of our website is transmitted encrypted by the closed display of the bowl or lock symbol in the lower status bar of your browser.

We also use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

Up-to-date and amendment of this data protection declaration

This data protection declaration is currently valid and has the status of May 2018. Due to the further development of our website and offers above or due to changed legal or official requirements, it may become necessary to change this data protection declaration.